Friends of CVU Minutes

September 4, 2003

Attendees:

Dennis Bedard	Barb Johnson	Cliff Bibeau
Maureen Barnard	Ann Hill	Eileen Warner
Amy Nolan	Jane Michaud	Janine Gunther
Mary Pellegrino	Penny Stearns	Mary Crane
Wendy Saville

The meeting began with introductions and welcoming new members.

Dennis gave a brief description of the organization’s purpose and goals. There was discussion about the need to market the organization. This was followed by a description of each event that the Friends of CVU sponsors.

There was discussion about the activity calendar (the small calendar that has always been created and distributed with information about all of the various school activities). There was no fall calendar this year because no one volunteered to be the coordinator for that committee. Community members have noticed the absence of this calendar and have expressed disappointment that it is not available this year. The person who does this needs to get the information from Kevin Reill to the printer and make contacts to local businesses who make donations to cover the cost. Mary P will create a temporary tri-fold calendar for this fall and Dennis will pursue trying to get someone to do the calendar for the remainder of the year.

Wendy Saville gave us an update on the preparations for Freshman Parent Night. Everything is ready to go for Sept 10. Parents of Freshmen were encouraged to attend.

Mary Crane gave an update on preparations for Spirit Day which is Sept 20. There will not be a girl’s soccer game on that day this year. We discussed the possibility of having a volleyball game instead. Maureen has a volleyball net and ball which she will bring.

Mary P has agreed to be the buyer for the concession stand this fall. The stand could not be opened last weekend because of a bee problem but hopefully it can be opened for the next game. We reviewed the Friends of CVU role in the concession stand – we organize the buying of items to sell and we manage the money that is generated from the sales. We talked about having the concession stand be open for other sports besides soccer and basketball. All that is really needed to make that happen is for someone to take an interest in organizing it.

Mary Crane mentioned that someone had called her about alumni shirts.

We don’t know if anyone is going to do a student directory this year. Mary P will contact Linda Parent and ask her if she is planning to do it.

We talked about the role of the Town Reps. Traditionally there have been 3-4 town reps for each town and they have attended meetings and made phone calls for special events. We talked about the goal of having at least one rep from each town to attend each meeting. Last year there were many meetings when no rep was present from several of the towns. It was felt that we may not have made the roles clear to people who agreed to be town reps. There were several people at the meeting who volunteered to be Town Reps for this year and we will continue to recruit more people for this important role. The people who were there agreed to make sure that at least one rep per town attends each meeting.

Barb Johnson as membership chair indicated the need to have one Town Rep be a contact person for receiving the membership forms as they are sent in. These people agreed to be responsible for receiving the membership forms:

Charlotte – Jane Michaud

Hinesburg – Mary Pellegrino

Williston – Amy Nolan

Shelburne – Janine Gunther

We discussed the need to include articles about the Friends in the monthly school newsletters. It would be good publicity for the Chair of each committee to submit articles both before and after their event.