Friends of CVU Minutes

February 5, 2004

Attendees:

Dennis Bedard	Barb Johnson	Mary Crane
Penny Stearns	Amy Berger	Joann Frymire
Karen Whitby	Kristen Anderson	Mary Pellegrino
Marta Koonz

Fiduciary Committee report

• The committee met to review grant applications and allocate the approved $3,000
• These are the grants that were approved
• Phoenix Program 750 for student activities
• Gay/Straight Alliance 150 for speakers
• Fitness Equipment 721 for equipment
• Scholars Bowl 489 for buzzer lockout system
• Outer Limits 50 for movie rent/purchase
• Diversity Club 250 for travel, video, t-shirt design fee
• DUO 125 for Polaroid Camera and film
• Habitat for Humanity 465 to offset cost of student participation
• Reimbursement will be requested after money has been spent. Must receive this request by June 11, 2004 unless an extension is granted.
• The committee will continue to evaluate and update committee guidelines

Marta Koonz (CY)

• CY is planning to sponsor an after graduation event this year (see attached additional information) which is still in the planning stages at this time
• Looking for resources from Friends. Need is for volunteers, not asking for money.
• The last time this was tried was about 10 years ago.
• Currently there are about 125 students involved in CY.
• General comments about what’s been tried in the past – several years an individual family held a party, sold tickets, and hired security. Prior efforts by school or groups have been poorly attended.
• Marta emphasized that this event will not be in any way sponsored by CVU. CY is a separate organization.
• Friends would need a member to be the committee chair. Marta will contact Kay Gault to see if she is interested.
• Marta would like copies of our membership forms

Stowe Ski Bus

• Very successful this year – needed two buses

Discretionary Fund for individual students ($500 is in the budget for this)

• Val was only recently made aware of the existence of this fund
• There would be a straight contact from the school administration requesting the funds and The Friends would then send the funds to the school

Concession stand report - Kristen

• It has been tough this year – parents need more information about how the money is spent
• Kristen is concerned that there may not be a parent to take it over next year
• The locks on the cabinets were cut one night when no one knew where the keys were. Locks were replaced with school locks.
• Discussed the need to gather a committee of interested and experienced parents who could develop a better process for making sure keys and money boxes are where they are needed

8^th grade parent night

• well attended and good comments from parents about Dennis’s presentation
• brochures and applications were handed out to parents

Upcoming

• Dessert with the principal March 10.
• Need a co-chair for staff appreciation

Outdoor Concession – Jeff Tolbrocke has not returned contact from Dennis

Bulk mailing for reminders

• Would cost $260 per event
• We need to get notices into the Newsletter and daily announcements
• Also buddy system is a good way to generate interest in an event

Fiduciary committee would like to request approval of an additional expenditure of funds to support total request for fitness center equipment

• Request is for an additional $779 which would meet the total request of $1500
• Reminder that approximately $5,000 of our current balance is set aside for the sign
• Expenditure for fitness center was approved